What information Chanonry Payroll Solutions holds, what we use this information for and who we may share the information with and why.
What is GDPR?
GDPR, General Data Protection Regulations, effective from the 25th of May 2018, is the new legal framework for data protection. GDPR’s focus is on the protection, collection and management of personal data, the data held on individuals, and it applies to all businesses who hold or process personal data.
How GDPR protects you, the individual?
Data Protection law states that we are only allowed to collect, hold and use your personal information if we have a legitimate reason to do so. GDPR provides you, as an individual, the following right:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
Why do we collect information on you and where does it come from?
Chanonry Payroll Solutions collects personal information on you to complete the Payroll tasks assigned to us by our Client, your employer. There is a requirement for us to collect and hold certain information whilst completing the tasks assigned to us, to adhere to UK law and regulations. Some of the information we hold on you may be provided to us by HMRC or another governing body, Department of Working Pensions (DWP), Child Support Agency (CSA), Courts of Law, 3rd Parties such as Pension provider, Dental and Medical benefit providers, Cycle to Work Scheme provider, Childcare Voucher provider and other benefit providers.
What information do we collect?
We collect personal information such as:
- Date of Birth
- National Insurance number and Tax Code
- Pay related information, current and historical
- Banking information
- Employment status
- Pension Information
- Contractual information relating to pay, i.e. working hours, benefit and reward information
What do we do with your information and who might we share it with?
The information that Chanonry Payroll Solutions collects will be used only for the intended purpose, as outlined by our Client, your employer. Your information is held securely in mostly an electronic format. We may share Client and employee information provided by yourself, the Client, obtain information from HMRC and other governing bodies, Pension Regulator, Department of Working Pensions (DWP), Child Support Agency (CSA), and 3rd party benefit providers, as required to complete the Payroll task assigned to us, and to comply with the UK law and regulations, and in the prevention of fraud. Other than the afore mentioned reasons, Chanonry Payroll Solution will not disclose any personal information entrusted to us.
How long do we retain your information?
Chanonry Payroll Solutions retains your information for the length of time required by the Client, and that which is required by law, to comply with statutory and contractual obligations and in accordance with our legitimate interests as a data processor.
How to contact us
If you would like further details on what information we hold on you and what it is used for, please do not hesitate to contact us at firstname.lastname@example.org, or use the contact us form on our website. Any requests for details of information we hold on an individual and how it’s processed, either from the individual themselves or through the Client, should be done so in written format. The information will be release by Chanonry Payroll Solutions in a timely manner, in accordance with our obligations under data protection regulations.
The transmission of information via the internet, in particular email, is not fully secure. Chanonry Payroll Solutions will do it’s best to protect any personal information entrusted to us, but we cannot guarantee the security of the information submitted to us by yourself, the Client, a 3rd Party, HMRC or other governing bodies, or any other interested party. Therefore, the submission of information is done so at the data originator’s own risk.